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Home My WebLink AboutRes.2822.06-02-2014BILL NO. 14-91 RESOLUTION NO. a Saa A RESOLUTION AUTHORIZING APPLICATION TO THE U.S. DEPARTMENT OF JUSTICE, FOR THE 2014 COPS HIRING PROGRAM GRANT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY GRANT PROGRAM DOCUMENTS BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE GIRARDEAU, MISSOURI, AS FOLLOWS: ARTICLE 1. The City Manager, for and on behalf of the City of Cape Girardeau, Missouri, is hereby authorized to execute grant program application materials to the U.S. Department of Justice for the 2014 COPS Hiring Program Grant for the City of Cape Girardeau, Missouri, and is hereby authorized to execute all necessary grant program documents. PASSED AND APPROVED THIS a hd DAY OF , 2014. oi 7171'rry E. Recliger, Mayor U.S. DEPARTMENT OF JUSTICE OFFICE OF-COMI.NNITY ORIHNTFD POLICING iEIi\'ICES 145 N Street, NE. lV�Aiington. D.C. 20530 May 21, 2014 RE: 2014 COPS Hiring Program (CHP) Application Period — NOW OPEN! Dear Colleague: I am pleased to announce that the application period for the 2014 COPS Hiring Program (CHP) is now open. Applications for this year's CHP solicitation must be complete and submitted by 7:59 PM, EDT on Monday, June 23, 2014, in order to receive consideration. CHP is a competitive grant program that provides funding directly to law enforcement agencies having primary law enforcement authority to impact their community policing capacity and problem solving efforts. Under Fiscal Year (FY) 2014 CI -IP, awardees may receive up to 75 percent of the approved entry-level officer salary and fringe benefit costs, with a minimum 25 percent local cash match requirement and a maximum federal share of $125,000 per officer position over a three-year grant period. Grant funds may be used to hire new, full-time sworn officer positions, to rehire officers who have been laid ofd or to relthe officers who are scheduled to be laid off on a specific future date as a result of local budget cuts. As in the past, CHP requires that each position awarded he retained with local funds for a minimum of 12 months at the conclusion of 36 months of federal funding for each position. Applicants must also use awarded CHP funding to supplement (increase) state, local and or Bureau of Indian Affairs funds that otherwise would have been dedicated to sworn officer positions in the absence of the grant. FY 2014 CHP funding is limited, and all awards are subject to the availability of appropriated funds and any modifications or additional requirements that inay be imposed by law. For detailed information un CHP program requirements, application instructions, FAQs and more, please visit the CHP page on the COPS website at www.copsaisdo i.eov/Defaultasn?Rem=2367. Please note that applications for this program must be submitted in two parts. First, applicants must apply online via www.2yants.gov to complete the SF -424, the government -wide standard form required for competitive grant application packages. Once the. SF -424 has been submitted, you will receive an e-mail with instructions on completing the second pari of the CHP application through the COPS Office Online Application System, found on the COPS Office website at www cops usdoi yov through the "Account Access" link in the upper right hand corner. We thank you for your time and cooperation during the CHP application review process. If you have questions about completing a 2014 Clip application, please contact the COPS Office Response Center at 1.800.421.6770. Sincerely, Ronald L. Davis Director ADVANCING PU-BLIC-SAFETY TmtouGH COMMUNITY POLICING Highlights of the FY2014 COPS Hiring Program School Resource Officers (SRO) Applicants who select "School Based Policing through School Resource Officers" as a problem area w711 receive additional consideration for CHP funding. Applicants requesting officer positions(s) in order to deploy SROs must deploy all their officer positions as SROs. If your agency requests officer position(s) to deploy as SROs, you most select "School Based Policing through School Resource Officers" as your community policing problem area in Section 6B of the online application. CHP grantees who use CHP funding to deploy SROs will also be required to submit to the COPS Office the contact information for each school partner where they intend to deploy the SROs, and to provide a Memorandum of Understanding between the CHP grantee and the school partner. Please note that the COPS Office requires that the officer(s) deployed into the SRO position(s) spend a minimum of 75 percent of their time in and around primary and/or secondary schools, working on youth -related activities. There must he an increase in the level of community policing activities performed in and around primary and/or secondary schools as a result of the grant. Homicide and Gun Violence The COPS Office supports the Attorney General's priority goal of reducing violent crime, especially if gun related. Applicants who choose "Homicide" or "Gun Violence" as their community policing problem area in Section 6B of their 2014 CHP application will receive additional consideration for CHP funding. Homeland Security Applicants who select "Homeland Security" as a problem area will receive additional consideration for CHP funding. This problem area includes protecting critical infrastructures, information/intelligence problems, and other homeland security problems. Trust Problems Applicants who select "Trust Problems" as a problem area will receive additional consideration for Ch1P funding. This problem area includes issues of fairness and impartiality, transparency problems, respect problems, and other trust -related problems. Please note: CHF grantees who choose one of the community policing problem areas listed above will not be allowed to change it post -award. Additional consideration may also be given for the following: • Applicants who have experienced an unanticipated catastrophic event. Applicants indicating that they have experienced an unanticipated catastrophic event will be required to submit an attachment documenting the event or incident as part of their application. • Applicants that have a neighborhood or other geographic area designated as a Promise Zone as part of the President's Promise Zone Initiative. • Applicants who commit to hire at least one military veteran. These military veterans may be in any of the three hiring categories; new hire, rehire or rehire scheduled to be laid off. The COPS Office defines a military veteran as someone "who served on active duty for a period of at least 180 days, any part of which occurred beginning on or after September 11, 2001, to the present, and who has been discharged or released from active duty in the armed forces under honorable conditions." Additional details about these and other FY2014 CHP requirements can be found in the program's Application Guide (instructions), available to your agency at http://cops usdoj eov/pdf/2014AwardDocs/CHP/2014 CHP ApnGuide pdP frequently asked questions are also available and can be found at http://cops.asdoi. og v/pdfJ2014A",ardDo&CI-IP/2014- CHP-FAOs-meth.pdf. ADVANCING Fh1BI.IC SAFETY T1-1ROucfi COMMUN'1TY POLICING Preparing Your Application The COPS Office wants to ensure that your agency has sufficient time to complete your CHI' application; we strongly recommend that your agency begin preparations for your application at this time. To minimize delays in submitting your application, please take some time now to address the following: • It is strongly recommended that applicants register immediately on www.eTants.J4 . For instructions on how to register with Grants.gov please visit htmI//h vw. er-ants.eov/d0c1megts/19/18243/GrantsGovAoplicmtUserGiii de.pdf/Oed6bbba-3b87-4600-8449- 4bb16031b4e70. In addition, applicants are strongly encouraged to complete the SFA24 as quickly as possible. For technical assistance with submitting the SF -424, call the Grants.gov Contact Center at 1.800.518.4726 or e-mail support&grants.go . Visit the "Account Access" portion of the COPS Office web site at www.cops.usdoi.�-bow' to determine if your agency currently has an active online account and/or how to create one. Please note that the COPS Agency Portal ("Account Access") has recently been modified. Answers to frequently asked questions regarding the COPS Agency Portal can be found at: www.cops.usdoi.00v/Default asp?Item=2566 or by contacting the COPS Office Response Center at 1.800.421.6770. Note: For best results with the COPS website, we recommend Internet Explorer versions 9, 10, or 11. When using Internet Explorer 11 users should add the COPS Office website to the Compatibility View settings hr the browser by following ham://wwnv.c,ops.usdoi.pov/pdgCompatibility_1E11.ndf or contacting the COPS Office Response Center. • If you do not remember your password or user name and need assistance with creating an account and/or system access, or you would like to verify your agency's correct ORI number, call 1.800.421.6770 between 9:00 AM and 5:00 PM EDT, or e-mail askConsRC& sdoi.gov. • Once logged into "Account Access." your agency will be able to add additional user accounts and also update your agency contact and address information. Please ensure that your agency's Law Enforcement Executive, Government Executive, and point of contact information are current with our office. • A Data Universal Numbering System (DUNS) number is required to submit applications for COPS finding. A DUNS number is a unique nine or thirteen -digit sequence recognized as the universal standard for identifving and keeping track of entities receiving federal funds. Please note that obtaining a DUNS number may take one to two business days. Visit www.dob.com/us to obtain or verify your number. • In addition to the DiINS number requirement, all applicants for federal financial assistance must be registered in the System for Award Management (SAM) database prior to submitting an application. The SAM database is the repository for standard information about federal financial assistance applicants, recipients, and sub - recipients. Applicants must maintain an active SAM registration with current information at all tunes during the grand application process and, if awarded, the grant award period. If you have an active SAM registration that is set to expire before September 30, 2014, you must renew your SAM registration before completing the application. Please note that the SAM verification process may take up to two weeks to complete. To register or to verify that your SAM registration has not expired, please visit www.sam.eov. • You will be required to provide the unique Geographic Names Information System (GNIS) identification number assigned to your agency. To look up your GNIS Feature ID, please visit: litlp'//eeonainCS.usu.gov/doinesticiindex.htn-d. • Prepare to identify one community policing problem your agency will address with the requested funding. Consider your current and planned community policing efforts and how they build community partnerships, complement other community initiatives, and lead to organizational transformation. ADVANCING PUBLIC SAFETY TmliaucH. CutomLlNITY POLICING • Gather information devoted to the need for federal assistance, including layoff and furlough information, and unemployment rates. • Prepare current budgetary information, such as current and projected entry-level officer salary and benefits. • Determine if your agency can meet the local cash match and federal share requirements, or whether a waiver of the local cash match will be requested based on severe fiscal distress. • If your agency indicates that your jurisdiction has experienced an unanticipated catastrophic event, you will be required to submit a narrative description of the catastrophic event with as much detail as possible. • Applicants should note that all recipients of awards of $25,000 or more under this solicitation, consistent with the Federal Funding Accountability and Transparency Act (FFATA), will be required to report award information on any first-tier subawards totaling $25,000 or more, and, in certain cases, to report information on the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients. If applicable, the FFATA Subaward Reporting System (FSRS), accessible via the Internet at www.fsrs.eov, is the reporting tool recipients under this solicitation will use to capture and report subaward information and any executive compensation data required by FFATA. The subaward information entered in FSRS will then be displayed on www.USASpendioe.eov associated with the prime award, furthering Federal spending transparency. All applicants should note that all recipients, as a condition of receipt of federal assistance, must ac"owledge and agree that they will not (and will require any subgrantees, contractors, successors, transferees, and assignees not to), on the ground of race, color, religion, national origin, sex, disability, or age, unlawfully exclude any person from participation in, deny the benefits of or employment to any person, or subject any person to discrimination in connection with any programs or activities funded in whole or in part with federal funds. These civil rights requirements are found in the non-discrimination provisions of Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000d); the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. § 3789d); Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794); the Age Discrimination Act of 1975 (42 U.S.C. §6101, et seq.); Title Dir of the Education Amendments of 1972, as amended (20 U.S.C. 1681 et seq.); and the corresponding DOJ regulations implementing those statutes at 28 C.N.R. part 42 (subparts C, D, E, G, and 1). It will also comply with Executive Order 13279 Equal 'Treatment for Faith -Based Organizations and its implementing regulations at 28 C.F.R Part 38, which requires equal treatment of religious organizations in the funding process and nondiscrimination of beneficiaries by Faith -Based Organizations on the basis of belief or non -belief. • Each applicant entity must ensure that it has the necessary processes and systems in place to comply with the applicable reporting requirements should it receive funding. ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING