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HomeMy WebLinkAboutRes.2817.05-19-2014BILL NO. 14-70 RESOLUTION NO. O?Aj A RESOLUTION AUTHORIZING APPLICATION TO THE EDWARD BYRNE MEMORIAL JUSTICE GRANT (JAG) PROGRAM FY 2014 LOCAL SOLICITATION, AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY GRANT PROGRAM DOCUMENTS BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE GIRARDEAU, MISSOURI, AS FOLLOWS: ARTICLE 1. The City Manager, for and on behalf of the City of Cape Girardeau, Missouri, is hereby authorized to execute grant program applications to the Edward Byrne Memorial Justice Grant (JAG) Program FY 2014 Local Solicitation for the City of Cape Girardeau, Missouri, and is hereby authorized to execute ail necessary grant program documents. Summaries of said Applications are attached to this Resolution and made a part hereof. PASSED AND ADOPTED THIS Iq-0, DAY OF , 201). ry E. ediger, Mayor ATTEST: Gc�ylo L. Conrad, City Clerk PROGRAM NARRATIVE: The total amount allocated through BJA to the City of Cape Girardeau is $21342. The City of Cape Girardeau is a regional hub for education, commerce, and medical care and is the largest City between St. Louis, Missouri and Memphis, Tennessee. Although the city's population is approximately 37,500 people, it is estimated that as many as 100,000 people come to Cape Girardeau daily to work, shop, go to school, or visit the many doctors' offices or two regional hospitals. The Cape Girardeau Police Department provides services to an area covering nearly 27 square miles, has 296 miles of streets, 24 miles of interstate and provides safe travel to approximately 26,000 vehicles that cross The Bill Emerson Memorial Bridge daily. The City also maintains a regional airport with commercial flights three times daily to and from St. Louis. The City is also home to Southeast Missouri State University, having a student population of 11,000. Similar to most jurisdictions, the City of Cape Girardeau suffers from deteriorating economic conditions, and a lack of growth in its operating budget. The Cape Girardeau Police Department has begun to use creative funding to maintain, continue, and advance equipment necessities. Utilizing grant funding has assisted the department in attempting to advance our needs instead of maintaining or even cutting our current standards. The Police Department would like to use a portion of the $21,342 allocated through the Annual JAG Solicitation grant to purchase two new 2014 Polaris Sportsman 400ce ATVs. This will also include emergency lighting and sirens as well as helmets and decals for the ATVs. Due to recent natural disasters throughout the mid -west, tornados, severe weather, the potential for earthquakes as well as flooding from the Mississippi River; our department recognized the need to be able to respond to emergency situations where a standard patrol vehicle may not be able to be utilized. When streets are impassible with a patrol vehicle, ATVs could be used to maneuver through down trees or other conditions. The ATVs will also be utilized during special events; in the past officers were on foot patrol, during parades, community gatherings, extra patrol details in the business district, as well as enforcement through our city parks, that consist of over 600 acres. This will allow the officers to have a faster response time to calls for service as well as patrol for other violations and enhance safety for citizens and visitors utilizing city parks and attending the special functions. Safer), of our officers is also a concern while operating the ATVs. The ATV Safety Institute conducts quarterly training throughout the United States to certify Instructors in ATV safety. We would like to send two officers to attend the training. They would then return to our department to train our officers in ATV operation safety. The cost of the training is $830 per officer. Due to fluctuation of travel costs, travel, meals and lodging has not been calculated at this time. Our department will pay for those costs. The remainder of the funds will be utilized to purchase 24 dual locking gun racks for patrol vehicles. Officers are currently securing shotguns and rifles in the trunks of the patrol vehicles. When an officer responds to an active shooter situation or has the need to utilize a long gun; the officer may not have sufficient time to retrieve the weapon from the trunk of the vehicle. By having the weapons mounted in the passenger compartment of the vehicle, the officer will be able to exit his or her patrol car with their weapon in hand, therefore offering sufficient protection for the situation they are entering. During the application process of the JAG FY 2013, our department was going through a transition of phase of not having a permanent Chief of Police. Even though an interim Chief had been named, a new Chief from an outside agency would be starting shortly. The approval process that our department maintains for grants could not be obtained in the amount of time required. The City of Cape Girardeau Police Department acknowledged the need for the funds but felt that with the transition of leadership, we could not fairly and accurately apply for the funding. We now, however, have leadership in place to complete and implement these two projects when the grant funding is approved. BUDGET AND BUDGET NARRATIVE: The City of Cape Girardeau will utilize grant funds to purchase equipment. The total amount of funding allocated through BJA to the City of Cape Girardeau is $21,342. The City of Cape Girardeau's allocation will be used to purchase two new 2014 Polaris Sportsman 400ce ATVs. Based on a bid from a local dealer, the cost of the ATVs is $5,198 each. Also utilizing local and current established vendors with the police department, proposals were received for emergency lighting and sirens for $569.50 each, for a total of $1,139. Police decals for the ATVs will be at a cost of $30 for each ATV. Five Department of Transportation approved helmets (1 medium size, 2 large sizes and 2 extra -large sizes) are $50 each for a total of $250. Our department would also like to send two officers to ATV Safety Institute to become ATV operation safety instructors so they may return to our department and instruct our officers in safe driving techniques. The cost of the training is $830 per officer. The department will cover the costs of transportation, lodging and meals. Due to varying costs of travel, there is no estimation of the remaining costs at this time. With the remainder of the allocated money, the police department will purchase 20 locking dual gun racks at a cost of $402.05 each for a total of $8,041. The city will use general revenue funds for the difference of $204. EQUIPMENT COMPUTATION COST Two Polaris Sportsman $5.198 each $10,396 400cc ATVs Two sets of emergency $569.50 each $1,139 lights and siren "Police" decals for ATV $30 each $60 Five DOT helmets (1 -Med; $50 each $250 2-1-g; 2 -XL) ASI ATV Safety Instructor $830 $1.660 Course for two officers - Training and Instructor Materials 20 Locking Dual Gun $402.05 each $8;041 Racks TOTAL $21.546 Funds Supplied by $204 Agency GRANT REQUEST $21,342 BUDGET SUMMARY: Budget Category Amount Equipment $19,886 Training $1.660 FEDERAL REQUEST: $ 21,342 NON FEDERAL AMOUNT: $204