The URL can be used to link to this page

Home My WebLink AboutRes.2764.06-03-2013BILL NO. 13-77 RESOLUTION NO. 0?76 It A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT THE 2012 ASSISTANCE TO FIREFIGHTERS GRANT FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY AND THE DEPARTMENT OF HOMELAND SECURITY, AND TO EXECUTE ALL NECESSARY GRANT DOCUMENTS NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE GIRARDEAU, MISSOURI, AS FOLLOWS: ARTICLE 1. The City Manager, for and on behalf of the City of Cape Girardeau, Missouri, is hereby authorized to accept the 2012 Assistance to Firefighters Grant from the Federal Emergency Management Agency and the Department of Homeland Security, and to execute all necessary grant documents. A copy of said Grant Agreement Articles is attached to this Resolution and made a part hereof. PASSED AND ADOPTED THIS DAY OF U 6 , 2013. U.S. Department of Homeland Secunty Washington, D.C. 20472 i jam' �� W F .3 ' A Mr. Richard Ennis Cape Girardeau Fire Department 1 South Sprigg Street Cape Girardeau, Missouri 63703-6211 Re: Grant No.EMW-2012-FO-06070 Dear Mr. Ennis: On behalf of the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security (DHS), I am pleased to inform you that your grant application submitted under the FY 2012 Assistance to Firefighters Grant has been approved. FEMA's Grant Programs Directorate (GPD), in consultation with the U.S. Fire Administration (USFA), carries out the Federal responsibilities of administering your grant. The approved project costs total to $61,200.00. The Federal share is 90 percent or $55,080.00 of the approved amount and your share of the costs is 10 percent or $6,120.00. As part of your award package, you will find Grant Agreement Articles. Please make sure you read and understand the Articles as they outline the terms and conditions of your grant award. Maintain a copy of these documents for your official file. You establish acceptance of the grant and Grant Agreement Articles when you formally receive the award through the AFG online system. By accepting the grant, you agree not to deviate from the approved scope of work without prior written approval from FEMA. If your SF 1199A has been reviewed and approved, you will be able to request payments online. Remember, you should request funds when you have an immediate cash need. If you have any questions or concerns regarding the awards process or how to request your grant funds, please call the helpdesk at 1-866-274-0960. Sincerely, Timothy W. Manning Deputy Administrator for National Preparedness and Protection Agreement Articles - I �- U.S. Department of Homeland Security iC Washington, D.C. 20472 EMA f/ G �x q�.\ p 4C AGREEMENT ARTICLES ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - Operations and Safety program GRANTEE: Cape Girardeau Fire Department PROGRAM: Operations and Safety AGREEMENT NUMBER: EMW-2012-FO-06070 AMENDMENT NUMBER: Article I Article II Article III Article IV Article V Article VI Article VII Article VIII Article IX Article X Article I - Project Description TABLE OF CONTENTS Project Description Grantee Concurrence Period of Performance Amount Awarded Financial Guidelines Prohibition on Using Federal Funds GPD Allocations Financial Reporting FEMA Officials Central Contractor Registration (CCR) The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and firefighting personnel against fire and fire -related hazards. After careful consideration, FEMA has determined that the grantee's project submitted as part of the grantee's application, and detailed in the project narrative as well as the request details section of the application - including budget information - is consistent with the program's purpose and worthy of award. Therefore, the grantee shall perform the work described in the approved grant application as itemized in the request details section of the application and further described in the grant application's narrative. These sections of the application are made a part of these grant agreement articles by reference. The grantee may not change or make any material deviations from the approved scope of work outlined in the above referenced sections of the application without prior written approval from FEMA. Article 11 - Grantee Concurrence By providing the Primary Contact's electronic signature and indicating acceptance of the award, the grantee accepts and agrees to abide by the terms and conditions of the grant as set forth in this document and the documents identified below. Grantees agree that they will use the funds provided through the Fiscal Year 2012 Assistance to Firefighters Grant Program in accordance with these Articles of Agreement and the program guidelines provided in the Fiscal Year 2012 Assistance to Firefighters Grant program guidance. All documents submitted as part of the application are made a part of this agreement by reference. Article III - Period of Performance The period of performance shall be from 15 -APR -13 to 14 -APR -14. Article IV - Amount Awarded The amount of the award is detailed on the Obligating Document for the Award attached to these articles. Following are the budgeted estimates for each object class of this grant (including Federal share plus grantee match): Personnel $0.00 Fringe Benefits $0.00 Travel $0.00 Equipment $0.00 Supplies $0.00 Contractual $61,200.00 Construction $0.00 Other $0.00 Indirect Charges $0.00 Total $61,200.00 NEGOTIATION COMMENTS IF APPLICABLE (max 4000 characters) The Program Office has made the following reductions to your grant: The equipment project was not a fundable request and removed from your application. Therefore, they have recommended the award at this level: Total budget $61,200 Federal share $55,080 Applicant share $6,120 Any questions pertaining to your award package, please contact your GPD Grants Management Specialist: Francesco Bernal FRANCISCO. Bernall @dhs.gov Article V - Financial Guidelines The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements, Cost Principles, and Audit Requirements. A non-exclusive list of regulations commonly applicable to FEMA grants are listed below: A. Administrative Requirements 1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments 2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations (OMB Circular A-110) B. Cost Principles 1. 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A-87) 2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21) 3. 2 CFR Part 230, Cost Principles for Nonprofit Organizations (OMB Circular A-122) 4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts with Commercial Organizations C. Audit Requirements 1. OMB Circular A-133, Audits of States, Local Governments, and Nonprofit Organizations Article VI - Prohibition on Using Federal Funds Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of FEMA. Article VII - GPD Allocations The recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2012 Assistance to Firefighters Grant Program guidance and application kit. Article VIII - Financial Reporting Recipients of any Assistance to Firefighters Grants will be required to submit a semi-annual Federal Financial Report (FFR) via the automated system on the Standard Form 425. The FFR is intended to provide Federal agencies and grant recipients with a standard format and consistent reporting requirements throughout the government. The FFR, to be submitted using the online a -grant system, will be due semi-annually based on the calendar year beginning with the period after the award is made. Grant recipients will be required to submit a FFR throughout the entire period of performance of the grant. The reporting periods for the FFR are January 1 through June 30 (Report due by July 31), and July 1 through December 31 (Report due by January 30). At the end of the grant's period of performance, all grantees are required to produce a final report on how the grant funding was used and the benefits realized from the award. Grantees must submit a final financial report and a final performance report within 90 days after the end of the period of performance. Article IX - FEMA Officials Proaram Officer Catherine Patterson is the Program Officer for the Assistance to Firefinhters Grant Program. The Program Officer is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. Grants Assistance Officer: Andrea Day is the Assistance Officer for this grant program. The Assistance Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters. If you have any questions regarding your grant please call ASK-GMD at 866- 927-5646 to be directed to a specialist. Grants Management Division POC: The Grants Management Specialist shall be contacted to address all financial and administrative grant business matters for this award. If you have any questions regarding your grant please call ASK-GMD at 866-927-5646 to be directed to a specialist. Article X - Central Contractor Registration (CCR) Recipients of an AFG grant are required Central Contractor Registration (CCR) in the SAM.gov system. Active registration in the Central Contractor Registry ensures grantees are compliant with Federal regulations under Federal Financial Accountability and Transparency Act (FFATA). CCR registration is free, and may take up to 5 to 10 business days to process. For help with registering in the CCR, please visit SAM.gov for more information. i FEDERAL EMERGENCY MANAGEMENT AGENCY OBLIGATING DOCUMENT FOR AWARD/AMENDMENT 13 -RECIPIENT NAME AND ADDRESS--- Cape-Girardeau DDRESSCapeGirardeau Fire Department 1 South Sprigg Street Cape Girardeau Missouri, 63703-6211 9. NAME OF RECIPIEJI' PROJECT OFFICER Richard Ennis — 2 -AMENDMENT 21-RECIPIENT—NO. 43-6000593 NO. IJO.I 43-6000593 0 7 --ISSUING OFFICE AND ADDRESS Grant Programs Directorate 500 C Street, S.W. Washington DC, 20528-7000 POC: Andrea Day PHONE 140! 10. NAME OF 5733396330 Catherine Patterson 111. EFFECTIVE DATE OF 112. METHOD OF T1 ASSISTA THIS ACTION PAYMENT Cost Sharing 15 -APR -13 SF -270 4. TYPE OF S. CONTROL N( ACTION W279230N AWARD 8. PAYMENT OFFICE AND ADDRESS FEMA, Financial Services Branch 500 C Street, S.W., Room 723 Washington DC, 20472 T `CC_ORDINATOR PHONE N_O! - 1-866-274-0960 1NGEMENT 11-4. PERFORMANCE PERIOD F rom:15-APR-To:14-APR-14 13 b. To describe changes other thanfunding dataor financial changes, attach schedule and check he NIA Budget Period From:01- To:30-SEP-13 NOV-12 �5. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM QFDA NO ACCOUNTING DATA PRIOR AMOUNTS CURRENT CDMMULATIVE NAME (ACCS CODE) TOTAL AWARDED THIS �TOTAL NON`. ACRONYM XXXX-XXX-XxXXXX- AWARD ACTION_ AWARD_ FEDERAL XXXXX-XXXX-XXXX-X + OR (-) COMMITMENT AFG 97.044 2013 -1C -C111 -P4000000- $0.00 $55,080.00 $55,080.00 $6,120.00 4101-D r STI OTALSL $0.00, $55,030.00i? $55,080.00: $6,120__001 b. To describe changes other thanfunding dataor financial changes, attach schedule and check he NIA 16a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF.THIS DOCUMENT TO FEMA (S(LBlock 7 for address) Assistance to Firefighters Grant recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) N/A Andrea Day DATE N/A DATE 12 -APR -13